A Permanent Resident Card with a USCIS-issued sticker extending its validity is a List A document and acceptable for Form I-9. Who is the issuing authority of a social security card? Telephone number and email address fields are optional. You can find instructions for creating a digital image in the Client area of our web site. Address the varying challenges of women and together be a champion for business growth. Eliminate the stress of ACA filing with streamlined reporting. Initial and date the correction or omitted information. Part B: Fill in the new hire date. If that person no longer works for your company, its easiest to fill out a new I-9 (unless only a small change is required). Department of Transportation | DriversLicense Paycor delivers deep product functionality, standard integrations, and certified expertise in sales and service to meet the needs of the industries and organizations we serve. What is the document number on drivers license - Intuit Plan, manage, and execute pay increases and rewards. I-9 documents must be obtained from the relevant issuing body. Military dependent's ID card 7. What Does Issuing Authority Mean On A Job Application Ideally, youll want to hire an immigration attorney or trained specialist to conduct your audit. The purpose of Form I-9 is to ensure employers are only hiring people who are legally allowed to work in the United States. For guidelines on which documents on Form I-9, Employment Eligibility Verification, are issued to which categories of individuals, see the chart below. Receipts for documents are acceptable. This could be a combination of letters and numbers, but no symbols or hyphens. [PDF] Acceptable Documents and Issuing Authorities For Form I-9 Author: www.consumerdirectwa.com Post date: 14 yesterday Rating: 4 (394 reviews) Highest rating: 5 Low rated: 1 Summary: The second Document # Line in Section 2 under List A is used only for additional information relating to international employees. TOP 9 what is the issuing authority on a driver's license BEST and NEWEST By signing the Certification Section, you are attesting that you are the person that physically examined the above-named employees original documents in person; the document(s) listed above appear to be genuine and to relate to the above-named employee; and to the best of your knowledge, they employee is authorized to work in the United States. If you are using the computer, select the issuing authority form the drop-down menu. Therefore, you may choose to begin or end the practice of keeping copies of documents at any time, as long as you do so for all employees, regardless of national origin or citizenship status, or you may be in violation of anti-discrimination laws. The permit is valid for up to one year from the date of issue and must be accompanied by a valid United States driver license at all times. Note: A foreign entrepreneur paroled under the International Entrepreneur Rule Program is authorized employment incident to the grant of parole. Save time, pay employees from wherever you are, and never worry about tax compliance. info) is a Landkreis (district) in the west of Bavaria, Germany with a population of 95,000. Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List C document or receipt. *Represents approximately 30,000 corporate clients covering 40,000 businesses employing people. Driver's licenses in the United States - Wikipedia State from which the Identification Card was issued (Ex: State of Florida, State of Massachusetts, State of Hawaii, etc.) Examples of Completed Form I-9 - Stanford University On-campus employment is authorized until the completion of the student's course of study. New Puerto Rican birth certificates & driver's licenses - Lexology When keeping documents, store them with I-9 itself, separate from personnel files. It must be completed within 3 business days of a hire (i.e., if an employee starts on a Monday, Section 2 must be completed by Thursday). An Employment Authorization Document (EAD) is an identification card that U.S. This date can be used as the date by which the employers should reverify the student's employment authorization and should be entered by the employee in Section 1. Document Number For Drivers License I9For candidates submitted in BRC Ensure the note is signed and dated. It's a good idea to attach documentation of the extension, such as a printout of a webpage from the state . You should ensure that all fields name, date of birth, Social Security number, etc. are completed. See whats new today. Get insights into your workforce to make critical business decisions. Permanent Resident Card or Alien Registration Receipt Card (Form I-551) Foreign passport with with Arrival/Departure Record (Form I-94) Passport from the Federated States of Micronesia (FSM) or . You may not withhold pay for work completed or a W-2 form from any employee for any reason associated with Form I-9. Does this card need to be reverified? If an employer fails to make a copy of a List A document (subject to photo match) and they identify this error during a self-audit, what should the employer do if the document is no longer available to copy? The Role Of An Issuing Authority There are two issuing authorities: the Ministry of Foreign Affairs, Ministry of Interiors, Mayor's Office, Immigration Department, etc., which verify documents and issue passports or travel documents directly to their citizens. If you have previously terminated employees when shown evidence of a lie, you may be forced to do this same in this case. Expired I-9 Form:It is a violation of federal law to verify an employee on an expired form. The Warning message #1 will appear letting you know that the form will be check to ensure that each field in Section 2 is filled out (see image below). Photo Matching Required:When an employee presents either a Permanent Resident Card (Form I-551), Employment Authorization Card (Form I-766) or Unexpired U.S. Passport for his or her Form I-9 documentation, we are required to match the photo on the document to the photo in DHS records. Follow the Form I-9 instructions when determining if a field can be blank or if N/A is required. Attach a note explaining why the changes were made. If an Illinois Drivers License is presented, it should be listed as Document Title: "Drivers License", Issuing authority: "Illinois Department of Motor. 4 FORM I-9 FAQ 6/2016 Q: My employee's Employment Authorization Document (Form I-766) expired and the employee now wants to show me a driver's license (List B) and a Social Security card (List C). I-9 Compliance FAQs: Everything You Need to Know for 2023 - Paycor You should scan or digitally photograph the document and return the image to us for matching. Once these Forms I-9 are securely stored in electronic format, the original paper Forms I-9 may be destroyed. Verify I-9 LLC. If the employee provides a visa number, you are encouraged to enter it as doing so may prevent a tentative nonconfirmation (TNC). Paycors always in the news for innovation, hiring and more. Find quality candidates, communicate via text, and get powerful analytics. Please consult with the I-9 Compliance Specialist if you need assistance completing the form. Employees must complete every applicable field in Section 1 of the Form I-9 with the exception of the fields requesting the employees' telephone number, e-mail address, and Social Security number. No. When there are multiple errors, its best to complete a new form and attach it to the old copy. Under 18 and Under 21 indicators display below the portrait. Name mismatches that result in a Tentative Non-Confirmation are usually associated with non-citizens. For more guidance on reverification and F-1 STEM OPT extensions and cap-gap for students, see the Guidance for Completing Form I-9 Handbook (PDF). In the example below, the employee has presented a Drivers License issued by Arizona State as a List B document. The instructions state when an employee may use N/A or must use N/A. No. This section asks employees if they are a U.S. citizen and whether they are authorized to work in the country. Maximize training and development with personalized content. Whether the employee completes Section 1 of Form I-9 on the older version of Form I-9, the employer should complete Section 2 on the same version of the form, even if this occurs on or after the required start day for use of the new Form I-9. These cookies make advertising and communications more relevant to you and your interests, and further help us to improve the site. Form I-9 is required by the Department of Homeland Security. Before parolees can work, they must apply for employment authorization. You did not accept any documents that are photocopied, faxed, emailed or loaded from a smartphone. Test drive Paycor Payroll, Onboarding, HR, and Time for 14 days. Women who experienced belittling at work are now stepping up to fight microaggressions. Questions and Answers | USCIS Track critical documentation and control labor expenses. In March 2020, the Department of Homeland Security relaxed its standards for in-person I-9 verification, due to COVID-19. First, if the issuing authority extended the expiration date, you may accept the document as a valid List B document. A refugee's electronic Form I-94 contains the admission code of "RE" and a paper Form I-94 has a refugee admission stamp. My new employee presented two documents to complete Form I-9, each containing a different last name. Employers may inspect Section 2 of the document remotely (for example over video, fax, or email) within 3 business days of hiring. Manage all employee tasks and documents in one place. An employee may provide documentation to support his or her name change, but is not required to do so. Only if no other method is available should you fax the card to us. A good alternative is scanning the form and sending it as an email attachment to forms@verifyi9.com. 1. No entry should be made in List A column. Start by selecting the citizenship or U.S. employment-authorized immigration status indicated by the employee Select the document types presented Citizenship and Immigration Services (USCIS) issues to certain qualifying foreign nationals to work in the United States. If the preparer and/or translator who helped with a correction or noted omitted information completed the preparer and/or translator certification block when the employee initially completed the Form I-9, he or she should not complete the certification block again. Get familiar with the following lists of acceptable documents: Frequent mistakes found in I-9 form Section 2 include: Section 3 is also the responsibility of the employer and relates to re-verification of expired documents. For a receipt, enter the expiration date of the receipt validity period (expiration date of the receipt). For instance, you may have forgotten to write down the expiration date of a drivers licensekeeping a copy of the license means this is only a technical, rather than substantive error, and youd avoid a penalty. There is also a calendar that will display when you click on the drop-down menu in the Expiration Date fields (see in List C example below). Online Driver's License Renewal You can renew your license online by accessing the Alabama Online Driver License Issuance page through the Alabama Law Enforcement Agency website. PHA+Q2hlY2sgeW91ciBpbmJveCBmb3IgYW4gZW1haWwgY29uZmlybWluZyB5b3VyIHN1YnNjcmlwdGlvbi4gRW5qb3khPC9wPg==, I-9 Compliance FAQs: Everything You Need to Know for 2023, recent Paycor webinar on Form I-9 compliance, U.S. If Section 1 of Form I-9 is completed before the expiration date of the form, but Section 2 is not completed until after the form has expired, can the employer continue to use the original Form I-9 or must the employer complete Section 2 on the new version of Form I-9? For a hard copy form, it is important to know the full name of the List C document so that you enter the correct List C document abbreviations (see list on page 8). What do I put for issuing authority? Summary: An issuing authority is a government entity that is authorized to issue certain identification documents. Build a great place to work where employees show up, make a difference and win together. Enter the visa number exactly as it appears on the document. No entries should be made in List A column, if the employee has presented acceptable List B and List C documents. Enter N/A if there is no expiration date or enter the text as shown on the document if it has text rather than a date such as D/S (which means Duration of Status). The information required includes the document (s) title; issuing authority; document number and expiration date, if any. Official websites use .gov Control costs and make every dollar count with reporting. This page was not helpful because the content: Questions and Answers Related to COVID-19, Completing Section 1, Employee Information and Attestation, Completing Section 2, Employer Review and Attestation, Completing Section 3, Reverification and Rehires, Form I-9, Employment Eligibility Verification, Driver's License or ID card issued by a U.S. state or outlying possession, Citizens of the Republic of Marshall Islands, the Federated States of Micronesia, or the Republic of Palau admitted under a Compact of Free Association. 2023 Paycor, Inc | Refer Paycor | Privacy Policy | 1-800-501-9462 | This way, you wont need to worry about an ICE Notice of Inspection. Beginning May 7, 2025, a Real ID-compliant driver's license, permit, or identification card will be required to board commercial airplanes or enter certain federal facilities. The International Driving Permit, accepted in over 150 countries outside the United States, is a legal identification document that translates United States driver license information into 10 foreign languages. Pay employees from any location and never worry about tax compliance. We use almost every bit of information from the form to complete the verification. Any conditions on the temporary driver's license, such as that the expired license must accompany the temporary driver's license for it to be valid, must be followed. You must examine the document(s), and if they reasonably appear on their face to be genuine and to relate to the person presenting them, you must accept them. If not, your company could be sitting on a massive liability. First Name of the Employer or Authorized Representative Enter your full legal first name. Form I-9 Employment Eligibility Verification - USA Fleet Supply You may verify new hires who were hired on the date that you enrolled. If we experience continued problems reading your faxes, well let you know. This policy is intended to account for the fact that many people are unable to renew their driver's licenses or state ID cards at this time due to stay-at-home orders. Leave payroll and taxes to the experts so you can focus on your business. "List B documents are identity documents for I-9 purposesfor example, a common List B document is a driver's license," said Jorge Lopez, an attorney in the Miami office and chair of the Global . Is an F-1 student's Form I-20 information required for Form I-9 when he/she is participating in on-campus employment? This is not a complete list of documents. Document Number - Enter the List B document or receipt document number. Employees may present a single document from List A of Form I-9 or one document each from List B and List C. Employers may not specify what documents an employee must submit. List B identity documents include driver's licenses and state ID cards. In California and Oregon, employers are required to post notices for employees if there is an inspection.